Responsibilities
As HR Coordinator you will provide local HR support to Coca-Cola Business Unit in Greece as well as support remotely other countries within Southern Europe including Croatia, Bosnia & Herzegovina, Romania and Macedonia in close cooperation with the Associates Experience Center in Warsaw.
In this role you will be expected to act as the local face of the Associates Experience Center and serve as its ambassador in local markets to ensure that the operating model of the Associate Services is followed.
As HR Coordinator you will provide local HR support to Coca-Cola Business Unit in Greece as well as support remotely other countries within Southern Europe including Croatia, Bosnia & Herzegovina, Romania and Macedonia in close cooperation with the Associates Experience Center in Warsaw.
In this role you will be expected to act as the local face of the Associates Experience Center and serve as its ambassador in local markets to ensure that the operating model of the Associate Services is followed.
- Education and Support for Employees: Educate associates on the Associate Services Operation model to ensure that they are confident in using the HR tools and processes.
- Employee Records Management: Employee personnel files and records management and administration for the business unit, to meet statutory requirements for government inspection and audits. Create and archive HR files in accordance with legal regulations, and ensure a classification and identification process for access for auditing purposes as needed
- Wet Signatures: Coordinate getting wet signatures for contracts and other HR-related documents in Greece, against the chart of authority
- Learning/Training Administration and Coordination: Provide ‘on the ground’ support for training delivered locally, in cooperation with Coca-Cola
- University/Talent & Development Manager (distribution of training materials, ensuring correct set-up of the venue, ordering catering and providing local assistance to the training facilitators, PO creation).
- Mobility Administration: Provide support to the in-bound assignees with locally required documents (such as visa or work permit) and forms in cooperation with the Mobility team and the vendor.
- Compensation & Benefits On-site Coordination: Provide support to the C&B team in any related local activities, to make sure that the benefits programs are managed and maintained according to the plans. Provide administration support for leave management and service awards process.
- On-boarding: Prepare employee contracts and contract addendums. Collect all necessary documents from new hires and make sure the documents have been filled in and signed as required by the local rules or legislation. Organize and deliver an on-boarding session for new hires regarding local rules, local benefits, HR support model etc.
- Separations: Support local separations process for any required local activities in close cooperation with Separation Analyst, ER and other Associate Services functions. Oversee and ensure the separation checklists are gathered and sent to respective HR team prior to the final separation date.
- Coordination of Temporary Staff: Provide administrative support and coordination of temporary staffing in close cooperation with external agencies and managers.
- Coordination of Interns and Working Students Programs: Coordinate the process for intern new hire and termination documents. Intern timesheet coordination and collection on a monthly basis ensuring appropriate approvals are obtained and submitted for payroll process.
- Support Local Initiatives: Provide support to locally driven initiatives such as: MyHealth, MyLife, Work-life balance initiatives, Employer of Choice, etc.
Qualifications & Skills
- Bachelor’s degree in Human Resources / Social Sciences or a related field or equivalent related work experience
- HR Generalist background and/or experience in shared-services organization desirable
- 2-3 years of experience in HR administration/generalist roles
- Organized and logical and professional in communications with others
- English (oral and written) communication fluency essential
- Focus on timely and consistent execution with quality, strong attention to detail, and ability to multi-task and prioritize
- Being a change agent – ability to live with and manage ambiguity
- Curiosity and continuous learning and process Improvement mindset and delivery
- Continuous networking with colleagues and clients
- Cross-cultural sensitivity
- Experience in case management tools usage will be an advantage
Functional Competencies
- Labor law: Knowledge of the Greek labor & employment law, especially good understanding of files and records management rules, contracts of employment, social law and being open to learn about the employment laws of other countries
- Data Analysis: Knowledge of data analysis methods, which includes the ability to analyze and interpret data
- Files Management: Ability to develop organized filing system for maintaining and retrieving associate records and documentation
- Project Management: Manages projects to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) by establishing clear goals and accountabilities;
- Customer Focus: Making customers (external and internal) and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer
Leadership Behaviors
DRIVE INNOVATION: Generate new or unique solutions and embrace new ideas that help sustain our business(encompassing everything from continuous improvement to new product and package innovation).
COLLABORATE WITH SYSTEM, CUSTOMERS, AND OTHER STAKEHOLDERS: Develop and leverage relationships with stakeholders to approximately stretch and impact the System (Company and Bottler).
ACT LIKE AN OWNER: Deliver results, creating value for our Brands, our System, our customers, and key stakeholders.
INSPIRE OTHERS: Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible.
DEVELOP SELF AND OTHERS: Develop self and support others’ development to achieve full potential.
Growth Behaviors
GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
SMART RISK: Makes bold decisions/recommendations.
EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.
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